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How you can save $100,210 every year by switching to Cloud Dentistry

There’s no doubt that working with temporary dental staff can save you a lot of money. Only paying for dental professionals when you need their services frees up a lot of budget you can spend more wisely on other parts of your business. But did you know you could save even more money by ditching the dental assistant temp agency and switching to Cloud Dentistry?

A traditional dental temp agency can cost your business a small fortune in hidden fees. From high per-placement charges on top of the worker’s hourly rate to shocking permanent placement fees, all these extras quickly add up, leaving you with much larger bills than you need to pay.

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Disclosure: The following information and calculations are based on a fictional dental practice and the figures inline with what some dental temp agencies charge. The numbers below are not official averages, however we’ve made our best to be as honest and transparent as possible with our findings.

How much dentists spend on payroll

Let’s say you run a small dental practice that’s open Monday-Friday 9am-5pm. You need to hire two dental hygienists, two dental assistants and one front office staff member.

In total, your 2 dental hygienists work 40 hours per week combined, your 2 dental assistants work 40 hours per week combined and your front office staff member works 40 hours per week on their own.

The average hourly rate for a dental hygienist is $35,  the average hourly rate for a dental assistant is $17 and the average hourly rate for a front office staff member is $16. Each week, you’ll pay your staff $2,720. That adds up to $141,440 per year on payroll.

  • $35 x 40 = $1,400 for your 2 dental hygienists per week. That’s $72,800 per year.
  • $17 x 40 = $680 for your 2 dental assistants per week. That’s $35,360 per year.
  • $16 x 40 = $640 for your front office staff member per week. That’s $33,280 per year.

When you hire dental professionals from a dental staffing agency, the annual payroll amount rises up to $210,730. That’s almost $70,000 more per year than the actual hourly rates of the helpers you’re employing.

You spend $210,730 per year hiring staff with a dental temp agency

Some dental hygiene placement agencies increase the hourly rates of the people they list by 12-50%. This extra cash isn’t something the dental professional gets to keep. Instead, it’s the dental placement agency which holds onto the money.

COVID19 handout dental practices pdf file

To keep things fair, we’ll assume that the placement agency adds an additional 30% on top of each persons hourly rate. That means you’ll be paying $47 per hour for each dental hygienist, $23 per hour for each dental assistant and $21 per hour for your front office staff member.

  • $47 x 40 = $1880 for your dental hygienists per week. That’s $97,760 per year.
  • $23 x 40 = $920 for your dental assistants per week. That’s $47,840 per year.
  • $21 x 40 = $840 for your front office staff member per week. That’s $43,680 per year.

Raising hourly rates isn’t the only way the dental staffing agency earns money. They also profit by charging daily placement fees for each dental professional you hire through them. Rates differ between agencies, but research shows they’re $25-$50 for a dental hygienist and $21-$45 for a dental assistant or front office staff member.

We’ll focus on the average of $37.50 for a dental hygienist and $33 for a dental assistant and front office. That means in addition to each employee’s payroll, you’ve also got to budget for:

  • $37.50 x 5 = $187.50 for your dental hygienists per week. That’s $9,750 per year.
  • $33 x 5 = $165 for your dental assistants per week. That’s $5,850 per year.
  • $33 x 5 = $165 for your front office staff member per week. That’s $5,850 per year.

Add all these figures together and your annual payroll for employing 2 dental hygienists, 2 dental assistants and 1 front office staff member with a placement agency is $210,730.

Hiring staff with Cloud Dentistry is simply more cost-effective

Unlike dental temp agencies, Cloud Dentistry doesn’t charge daily placement fees or inflate the rate of dental professionals to turn a profit. As a practice owner, you can browse workers’ profiles, post jobs and chat with people you’re interested in hiring for free.

It’s not until you’re ready to book an appointment that you pay anything. And when you do, you pay a simple monthly fee for one of the following packages:

  • $50/month Basic Package: For hiring dental assistants and front office staff.
  • $90/month Premium Package: For hiring dental assistants, front office staff and dental hygienists.
  • $155/month Deluxe Package: For hiring dental assistants, front office staff and dental dentists.

For the above rates you get unlimited real-time bookings, unlimited and unfiltered direct messaging and unlimited job postings. There are zero hidden fees.

In addition to the above rates, the only extras you need to pay are the wages of the staff you hire. Following the example above, you need to hire 2 dental hygienists, 2 dental assistants and 1 front office staff member. To do this, you’ll need the premium package and will be paying an average of $35 p/h, $17 p/h and $16 p/h, respectively, for your staff.

  • $35 x 40 = $1,400 for your 2 dental hygienists per week. That’s $72,800 per year.
  • $17 x 40 = $680 for your 2 dental assistants per week. That’s $35,360 per year.
  • $16 x 40 = $640 for your front office staff member per week. That’s $33280 per year.
  • $90 x 12 = $1,080 per year for the premium package.

Add these figures together and you’re paying $1,100,520 to employ 2 dental hygienists, 2 dental assistants and 1 front office staff member with Cloud Dentistry. That’s $100,210 less per year than you spend hiring dental staff with a traditional temp agency.

Permanent placement fees

If you come across a dental auxiliary who adds so much value to your dental practice that you want to take them on permanently, dental staffing agencies charge you a small fortune

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Rates vary per agency, but research shows you can be charged everything from 50% of the monthly wage (20x the worker’s hourly rate) up to 2% of their annual income (42x the worker’s hourly rate). These sky-high add-on charges could easily put you off hiring your dream dental therapist and watching your business suffer as a result.

Cloud Dentistry assists the dental operator by not charging you a single penny if you want to take on an employee full time. Simply stop hiring the dental professional temporarily through the platform and hire them full time through the usual channels. It’s that cheap and simple.

Start saving money today

Working with temporary dental staff is a smart idea. It’s a great way to save yourself time, hassle and money. But it will only prove an effective way to grow your business if you do it right. Forget about the old, tired methods of dental staffing agencies and embrace the modern solutions of Cloud Dentistry. The sooner you make the switch, the sooner you’ll start saving money.